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Every external application, or also you yourself, can automatically or manually archive multiple files or documents at any time.
Ametafile can be used to provide the BvLArchivio
®
server with instructions on what to do with the files to be archived. Special
characters are not permitted in the file names and should, therefore, be avoided.
The selected file (
“Lighthouse.jpg”
) is saved to the BvLArchivio
®
server via FTP upload (see previous page). A text file or XML
file (
“Lighthouse.txt”
) of the same name is then saved via FTP upload to the BvLArchivio
®
server. In the file “Lighthouse.txt,”
which is a simple text file, you can enter the control commands and search terms that you want to use to retrieve the file
“Lighthouse.jpg” in future. The file “Lighthouse.jpg” remains in its original format and is not changed.
Always save the original file to the BvLArchivio
®
server first and then save the text file!
Most programs can be pre-programmed to automatically complete the process described here.
The text file sent to BvLArchivio
®
merely defines the archive into which the file should be archived and the search terms under
which the file can be retrieved in future. The text file is deleted after the process has been successfully completed and is not
archived. A text file can be created by any user on their PC.
Please remember that you only have “write” permission and no “read” permission. Therefore, you can no lon-
ger see your copied files once you have refreshed the window. If you had “read” permission then you could see the
whole content delivered to the archive by other persons or programs – this is not permitted! Once the files have
been successfully copied, the window will not automatically refresh and you can continue to view your copied files.
Use unique file names. If a newly uploaded file has the same name as a previously uploaded one, it is possible that the old
file will be overwritten in BvLArchivio® if it has not yet been processed further in the system.
The central input utility in BvLArchivio
®
is used for all scanners, persons, and programs. Therefore, it is only possible for
these users to deliver data (“write” permission) but never to read data.
Lighthouse.jpg
Lighthouse.txt
Control commands for BvLArchivio
®
Search terms
Creating a metafile
E
xamples
